Could You Be Saving 50% of your Printing Costs

Here’s a little known secret: printing is the third highest cost to most businesses after rent and personnel. The average employee prints 34 pages a day with 17% of those pages never being used. Add in unexpected repairs, supply outages and downtime the cost you are paying for your printed page can be quite high.

How often have you wondered how efficient your printers are and if it actually makes sense to buy a new one? Has your office stopped work because you had to wait for the printer repair person? Have you had to send someone to run out to the office supply store to buy more toner? Found they bought the wrong one? These are problems all businesses face.

Printing costs can be elusive. Oftentimes the consumables (ink, toner, paper) are part of a company’s operating budget and are not charged to IT. Yet, with the right technology partner, you can monitor and track printer performance identifying key usage metrics and cost per page allowing you to determine which printers are most efficient. We can help you get a complete picture of your printing costs and make recommendations that will save you money.

• What if you could cut 50% off of your current printing costs while ensuring your printers are proactively monitored for issues before problems occur?
• What if you had reports delivered to you via email outlining your monthly usage and your cost for each printer? Or recommendations when a printer was costing you too much and you should replace it?
• What if the printer repair person called you when there was a problem and just came and fixed it?
• What if toner just arrived a few days before it was needed to be replaced and it was the right toner every time for less than what you would pay at the office supplies store?

Most companies’ underestimate how much they spend on printing; the average employee uses $800 to $1000 per year in print costs. Studies have shown that by merely implementing a print management program and monitoring printing usage drops by up to 25%. This is money straight to the bottom line and good for the environment: saving trees and energy.

Neil Cramer, Northwest Computer Support print management specialist, put it this way: “If you want to reduce print costs in your business this is a no-brainer. We manage your printers, alert you if there are issues, handle all the supplies and let you know when you should replace an inefficient printer. For businesses today this allows them to focus on what they do best and leaves the print management to us.” The philosophy is simple in these trying times: make the most of what you’ve got, cut costs, look for efficiencies and let your people focus on your business.

All of these benefits are combined into a single print management program with a flat, monthly price tag. So, printing costs get under control while supplies ordering and preventative maintenance are put on cruise control.

End the unpredictability of printer management; the calls to expensive technicians, the waiting for repairs, the trips to the office supplies store or hunting online for toner. Add clarity to where you are spending your printing budget. Answer those nagging questions like: which printer receives the heaviest volume? Which printers have the highest cost per page? How often do I need toner? Should I consolidate print stations?

Northwest Computer Support can help you reduce your print costs while implementing a comprehensive print management plan extending the life of your printers. The benefits are clear…especially the one that the CFO likes the most: making monthly print costs predictable and controllable.

Solving so many problems with one program, Northwest Computer Support is pleased to provide print management solutions to help you reduce costs and conserve the environment. Give us a call today and for a complementary analysis and see how much you could be saving.