Word has gotten out: Microsoft SharePoint improves employee productivity through workflow management. That’s a grand statement…so what does it really mean for managers? This is best explained by using some workplace examples. So, here are a few capabilities that demonstrate ways SharePoint can make an impact. They include team & task management, document controls & security, and accessibility for office & mobile.
Teams can be more productive with clear assignments. SharePoint puts all tasks into a centralized location and they’re assigned to team members. Each task will automatically show up in the appropriate team member’s Outlook To-Do List. Additionally, these tasks will link to their projects for easy access to viewing open tasks. From a collaborative perspective, team members can also see who’s updated which document. All of these handy update processes feature alerts that automatically notify team members of new assignments or completed tasks. This really smoothes out workflow management and keeps the team moving full speed ahead.
Aside from project-based, other document controls are built into SharePoint. When businesses need to keep track of updates and security is critical, SharePoint gives them control over documents with its content approval function. There’s also a check-in / check-out management feature. Such repositories provide a secure and private place to share documents with clients and partners. In some cases, there’s a need to create a "central" document that can be updated simultaneously by all team members. In these cases, they need to be able to work on the same document and make changes. When each team member has updated the document, they can sync back to the"central" document and have all edits merged into that single document. These are only some of the ways that SharePoint helps company documents flow while keeping security in check.
Finally, most companies need varying ways to access documents. With today’s mobile work force, it’s more important than ever for team members to get work information whether they’re in the office, using wifi on a laptop or on their Internet-enabled mobile phone. Whatever the case, project announcements reside in a central location and everyone can receive notifications via email or phone automatically…anywhere in the world. Northwest Computer Support delivers this flexibility to its clients with certified team members and years of experience. As a Microsoft Gold Partner, we empower our clients to empower their workforce.