Managed print services is a critical component of our document management services offering. As desktop printing is one of the last hiding places for corporate spending waste, we know that CEOs are looking to cut printing costs and manage their printer fleets more efficiently. It is our recommendation that they consider outsourcing their print management to a managed print services provider. There are numerous benefits to hiring professional print consultants.
Many companies are enjoying the cost savings and peace of mind by partnering with professionals to manage their entire print environments. Let’s take a look at 10 of the biggest reasons to let a service professional assist you with your printing headaches:
1. Complete Understanding of your Printer Environment-Through in-depth analysis, professional consultants can offer a complete picture of the efficiencies and short falls of your print environments. These ongoing audit reports will provide information that is critical to helping the managers of these environments continue to drive costs down.
2. Cost Savings-Recent findings by the Gartner Group and other analysts have found that managed print services can save companies up to 30% of their printing costs. Through ongoing collaboration, cost can continue to be driven down by recognizing areas that can be improved. Printing costs aer more easily contained when professionally managed. Managed print providers help businesses control unpredictable or costly printing expenses on everything from printers to toner and maintenance services. With a predictable rate included in a bundled agreement; a managed print provider keeps all aspects of your printing system running effectively with timely and efficient situational response for one easy-to-budget rate.
3. Consolidation-By analyzing usage patterns and removing expensive printer systems, print management experts will make recommendations around consolidating printing where necessary into more efficient systems. In some cases, reducing power consumption by as much as 40%, while freeing up valuable office space.
4. Frequent Updates-Your printing equipment will be kept constantly up to date with the latest drivers and software to ensure compatibility, improve quality, and prevent problems. This results in considerably less equipment failure and/or printer downtime.
5. Less Downtime-You may have machines that are constantly in need of service, or that can’t keep up with demand. A good MPS provider will maintain ongoing monitoring of your environment, help you select appropriate devices for important jobs, and maintain service for your existing printers in case of any problems.
6. Printing Infrastructure Efficiency-Managed print services are used to help business owners and managers reduce waste, and make better use of their resources by adjusting their current printing infrastructure. Infrastructure demands based on low employee to printer ratios can be adjusted to meet the infrastructure needs of the organization while reducing waste and continuing to drive costs down.
7. Experience-MPS professionals have experience in all aspects of print management. Most companies do not have employees on staff who can handle all that is required. MPS pros can perform print audits, keep all equipment in excellent working order, fix any repairs needed, replace ink and toner and continue to provide consultation and analysis to improve printing processes and procedures.
8. Time-Performing all of the complex tasks necessary to manage a print system can be a full-time job. A MPS provider can free up your employees to work on the specialized jobs they were assigned to do, while still ensuring your printing systems run smoothly.
9. Monitoring-Managed print services are very successful because they help businesses adjust to compensate for inefficiency. Your MPS team will monitor your system often to achieve optimal performance and lower costs.
10. Analysis-Print services professionals have the knowledge, insight and experience to comprehensively audit and analyze printing processes, infrastructure, outcomes and resource allocation to come up with the most efficient, cost-effective solutions.
Print management is a complex and important task. Hiring a professional will save you money on print costs, keep your systems up-to-date and maintain your infrastructure, equipment and supply needs at optimal levels.